Darby Community Clubhouse Cleaning and Damage Deposit Refund Requirements

In order to receive your rental cleaning and damage deposit back, you must complete this "Check-Out List" prior to leaving the facility following your event.  The "Check-Out List" must be returned prior to the refund of your deposit.  If all instructions on the list are followed, your deposit will be refunded.

DCCH Check-Out List

 1.     Keys are available at Electric Beach, 101 N. Main, Darby, 406-821-4151. Electric Beach's hours are 9:00 A.M. to 5:00 P.M. Monday - Friday. After hours you can call 406-821-3060. We suggest that you schedule a walk through with our booking agents.  You can communicate your special needs, lighting, electrical, kitchen, cooling, etc. at that time.  It would be helpful if you have this check-out list when you do your walk through.

 2.     FREE PARKING is available on the south and east sides of the Clubhouse and to the south of the old fire station.

 3.     All garbage cans emptied (rinsed out if needed), new bags inserted, and put back.  Garbage goes in dumpster at Southeast corner of building.  If over flowing, Bitterroot Disposal fines DCCH and you will lose your deposit.

 4.     All tables and chairs wiped down (remove any tape) and put back in orderly manner. Any damaged items placed to one side.  See following page for table stacking directions.

 5.     All kitchen counters, sinks, appliances, stoves, and refrigerator wiped and cleaned.  Kitchen swept and mopped if kitchen is used.

 6.     All bathroom stools and urinals flushed and cleaned, counters wiped and cleaned, garbage emptied.  Bathroom lights and fans turned off.  Bathroom floors mopped.

 7.     All hardwood and tiled floors swept and dust mopped; DAMP mopped if needed.  DO NOT wet mop hardwood floors.  Cleaning equipment put back in orderly manner.

 8.     All windows closed and locked.

 9.     All lights turned off.

 10.   All outside doors closed and locked.

11.  All tape, glue, staples, tacks, paint, sequins, pins - any and all materials used for decorating - completely removed from all surfaces, i.e. tables, floors, windows, counters, walls, stage, or anything that has been used.

12.  Replaced toilet paper and paper towels on rolls when used up.  I understand where supplies are kept and where janitor's closet is located.

13.  All spills wiped up immediately.

14.  All trash of any kind picked up and disposed of, even around dumpster.

HELPFUL HINTS, SUGGESTIONS

SAFETY FIRST - DO NOT STAND ON TABLES OR CHAIRS.

Bring your own ladders.

Watch the time!  Give yourself plenty of time to decorate as well as clean up.  Don't be in a hurry to get it done; it could cost you your deposit.

You must clean our facility and complete this check-out list the day of your event.  You may not keep the key overnight, or clean the next day.

Your cleaning deposit will be returned after our cleaning inspector has inspected the facility.  If the inspector feels you have passed the inspection, your deposit will be returned.

You may not decorate a day or night in advance unless you pay additional rent or make prior arrangements with DCCH.

If DCCH is out of something, please leave a note on the janitor's closet door.

DCCH is not responsible for lost, stolen, or damaged articles of any kind left inside or outside including cars.

PROPER STORAGE OF TABLES & CHAIRS

Please read the signs on the walls for storage of tables.  You can leave 8 tables of equal size up on the south end of the Ballroom. Chairs are to be stored as found in the Meeting Room and Ballroom, on the racks. CHAIR RACKS AND TABLES SHOULD BE MOVED CAREFULLY IN ORDER TO PROTECT THE FLOOR FINISH.